HR tools for onboarding: the Ultimate Forms solution

Your business is, at its core, the workforce that you have hired and lead.  You need to be able to depend on them and trust in the quality of their work.  Together, with your leadership and their dedication and teamwork, your business is destined for success.  This is only possible if you have the right people working for you; not just anyone can fill the roles you need to be filled; finding the right fit takes significant time and effort.  Missteps in all domains of business and professional dealing are inevitable, but hiring is one internal affair that you should be especially careful about.  The hiring and subsequent onboarding process can be quite arduous, and without the right HR tools, significant time and resources can be wasted on situating the professionals you bring on.  For this reason, we here at Infowise have used our proprietary Sharepoint tool, Ultimate forms, to create a series of digital HR solutions that drastically simplify the hiring process.  From logging of applications to SOP Documents and signature collection, the Ultimate Forms covers most logistical practices of HR with easy-to-use flexible templates.  In this article, I’d like to explore the various tools available, explaining their use cases and features. 

1: Multistage HR recruitment

    This solution is the foundation of the entire Infowise HR onboarding process. The HR recruitment tool is a powerful multistage logistics tool that tracks the process of hiring a candidate from initial application through to HR approval and onboarding.  Starting at initiation into the pipeline, the candidate’s journey through data collection, interviews, and onboarding is consolidated into one unified tool that allows leadership and HR to collaborate seamlessly.  Like all other Ultimate Forms tools, the Multistage HR recruitment tool is completely customizable, meaning that any piece of the tool can be altered to suit your business’s structure and needs better.

2: SOP read and sign

This tool is a simple and effective way to administer standard operating procedure documents and other documents that have to be signed by newly initiated team members.  This tool can be used for everything from internal SOP regulations to industry-wide safety standards and consolidates information about what documents have been read and signed into the greater HR infrastructure of Ultimate Forms.  No matter what your business does, your new employees will almost definitely need to read and sign documents once you’ve hired them, so we’ve tried to make that process just a little bit easier.

3: CV submission

This solution is a simple external-facing form that allows your business to accept CVs and job applications effortlessly.  The CVs can then be accessed and reviewed by the person or team in charge of hiring and integrated into the Multistage Recruitment Tool if need be.  Like all other Ultimate Forms tools, the CV submission solution is completely customizable, so regardless of the type of candidate you are looking for, this tool can simplify the process of receiving their applications. 

4: Employee training

    Our employee training solution is a multifaceted tracking tool that can help your HR department or leadership with the training aspect of onboarding.  it is a simple but effective way for employees to access training materials and for leadership to track results as well as analyze the effectiveness of their training pipeline.  The training tool arrays training elements into courses and then attaches relevant information to the course, consolidating all important information into one form. 

    The Ultimate Forms templates I’ve listed above provide our users with a thorough but straightforward toolbox with which to carry out the various due diligence of hiring and onboarding.  These four tools should cover any regular needs your HR team will have when it comes to hiring, but if they do not, or if any of the tools need to be modified, that can easily be done too. In addition, the Ultimate Forms platform is completely customizable and requires absolutely no coding knowledge, meaning that anyone from your team can set about customizing bespoke HR and logistics tools straight out of the box with Sharepoint if the need arises.  Whether these tools are sufficient for your needs or you require other special tools, Ultimate Form is a powerful tool that can handle just about any logistical problem you can throw at it.  In my next article, I’ll be exploring the various HR tools used for maintaining your workforce once you’ve hired and onboarded them using the tools listed above.  In the meantime, if you have any questions or would like to read further, I welcome you to explore the many resources we have on our site, including expert seminars by our founder and other Infowise pros, or to reach out directly!