Project Issue Log

Project issues tracked in email threads or informal notes give project managers an unreliable picture of what problems exist, how serious they are, who is responsible for resolving them, and whether they are on track to be closed before they affect the project timeline. Issues are raised without a consistent record of when they were identified, who identified them, or what the expected resolution date is. Without a structured, centralized issue log, maintaining visibility of open project risks and managing resolution accountability requires more effort than it should.

The Project Issue Log template for SharePoint, built with Infowise Ultimate Forms, provides a structured issue record that captures the project context, the date and person raising the issue, a full issue description, impact assessment, priority, current status, assignment details, and the expected resolution date. Every issue is stored as a trackable, searchable record in SharePoint.

How it works

Project identification

The form captures the project name, project ID or number, project manager, and project start and end dates. Linking every issue record to a defined project with dates ensures that the issue log is correctly contextualized and that the project manager can filter and report on issues by project without additional cross-referencing.

Issue identification and description

The form captures the date the issue was raised and the name of the person who raised it, creating a clear attribution and timeline for every issue from the moment it is logged. A dedicated issue description field gives the person raising the issue the space to document the problem fully, providing the assigned team member with the context needed to investigate and resolve it without a separate briefing conversation.

Impact, priority, and status

Structured fields capture the impact of the issue, its priority level, and its current status. Capturing all three in consistent, structured fields makes it straightforward to filter the issue log by severity, prioritize the resolution queue, and report on open issues by status across one or more projects. The status field is updated as the issue progresses, maintaining a live view of where each item stands without requiring a separate status meeting.

Assignment and resolution timeline

The form captures who the issue is assigned to and the date on which it was assigned, alongside the expected resolution date. Documenting both the assignment date and the expected resolution date within the same record gives the project manager a clear picture of how long each issue has been in flight and whether it is on track to be resolved before it affects project milestones.

What you get

• A structured project issue log capturing project name, ID, project manager, and project dates
• Issue identification including date raised, raising person, and full issue description
• Impact, priority, and status fields providing a consistent, filterable view of the issue queue
• Assignment details including assigned to, date assigned, and expected resolution date
• Every issue stored as a trackable, searchable record in a standard SharePoint list
• Filterable by project, priority, status, assigned person, or resolution date for active issue management
• Extendable with automated assignment notifications and resolution deadline alerts using Ultimate Forms
• Free for all Ultimate Forms customers, installed automatically with a single click

Built on standard SharePoint lists

The Project Issue Log system is built entirely on standard SharePoint lists. There is no external data storage and no custom interface. All issue records stay inside your SharePoint environment, governed by your existing permissions and data policies. The system can be extended or adapted at any time in the browser by the administrator who manages the site.