UltimateForms: Signature

Need to create a regulatory-approved system based on SharePoint? Must be compliant with FDA CFR part 11 regulations? Now you can! Make sure your users sign what they submit. Unless the data is changed, the signature clearly demonstrates its validity.
UltimateForms: Signature column, a component of UltimateForms, allows you to electronicly sign data in SharePoint lists and easily detect changes.
  • Works with any number of columns in a list/document library
  • Sign through entry of user name and password
  • Sign using touchscreens and mobile devices
  • Sign with optional signature pad enabling hand-written signatures
  • Checks user identity on data entry, does not rely on the identity of the currently logged on user. This allows you to work in kiosk mode, e.g. on manufacturing floors
  • Visual notification of valid/invalid signature
  • Real-time validation of signatures
  • Sign both list properties and document content
  • Encrypted hash value of signed column values at the moment of signing to prevent any tempering
  • Signature includes user name, time of signing and item version
  • Localized into English, German, French and Spanish
  • Check out our blog for more details
One or more fields can be set to be signed by the Signature Field. As long as the field values are not changed, the Signature Field displays a valid icon. If one of the values is changed by any user, the field displays a warning that the signature is no longer valid. The signature field contains an encrypted value of signed fields to make sure no tempering with the signature is possible.

  • Base your regulatory compliant system on simple SharePoint lists, saving money and effort.


Feature Image Our Product SharePoint Native
Sign any number of columns caption   Included  
Confirms to regulations requiring entry of user name and password (FDA CFR part 11) caption   Included  
Signature contains user name, version and date of signature as well as signature status   Included  
Hand-written signature using touchscreens/mobile devices   Included  
Hand-written signature using Topaz Signature Pad   Included  
Localized into Enlgish, French, Spanish and German   Included  
Note: unless specifically stated otherwise, all products require only SharePoint 2016 and up. Except for SharePoint Online apps, all of our products must be installed as farm solutions.
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Version Release Date Changes
1.10.10 30-Nov-2023
  • Important: SharePoint 2013 is not supported starting this version of the product!
  • Installer improvements: longer timeout period and adjustments to services restarting
  • Installer got a new logo and a new file naming convention
1.10.9 29-Aug-2022
  • Upgraded to Microsoft .Net Framework 4.8
1.10.8 17-Feb-2021
  • Added: adjustment for support in Modern UI settings
1.10.7 16-Dec-2020
  • Fixed: signing Multi-line text columns
  • Fixed: views rendering
1.10.6 25-Aug-2020
  • Fixed: required field validation
  • Fixed: rendering empty value on view pages
1.10.5 13-Aug-2020
  • Fixed: removed unnecessary validation error
1.10.4 11-Aug-2020
  • Added: switched to client-side validation to prevent page reload
1.10.3 11-May-2020
  • Fixed: rendering value with static read-only permission
  • Fixed: double validation of wrong password in AD mode
Although this feature can be purchased and installed separately, we highly recommend always installing the complete UltimateForms suite. It will ensure you are not limited in any way when implementing your business solutions and achieve the best possible result.
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