UltimateForms: Item IDs

Create custom document/item IDs according to your own business rules, based on functions and column values and subject to conditions. Don't settle for what SharePoint can do, make SharePoint do what you need!
UltimateForms: Item IDs , a component of UltimateForms, helps you generate unique item IDs in the exact format you need.
  • Create ID patterns using characters, field values and functions
  • Prevent editing of the ID column
  • Apply patterns according to conditions
  • ID rules are saved as part of list template
  • Assign multiple patterns to the same field, most suitable pattern is applied automatically
  • Turn any text column into ID
  • Works in both document libraries and lists
  • Localized into English, French, Spanish and German
List administrator can specify multiple rules to generate ID's in one or more column. Each time an items is created and/or updated, the ID is generated and applied to item. You can specify condtition, so that a rule can be applied only when a set of conditions are validated, such as column value or user identity condition. When more than one rule exists, the rule with the most valid condition is applied.

Generate custom ID's according to your own specifications and requirements


Feature Image Our Product SharePoint Native
Create multiple ID patterns   Included  
Use for simple workflows   Included  
Apply pattern according to condtions   Included  
Include characters, column values and functions   Included  
Apply ID to any column, including Title   Included  
Use in both document libraries and lists   Included  
Localized into English, French, Spanish and German   Included  
Note: unless specifically stated otherwise, all products require only SharePoint 2016 and up. Except for SharePoint Online apps, all of our products must be installed as farm solutions.
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Version Release Date Changes
1.9.3 30-Nov-2023
  • Important: SharePoint 2013 is not supported starting this version of the product!
  • Installer improvements: longer timeout period and adjustments to services restarting
1.9.2 05-Jun-2023
  • Fixed: Displaying Item ID column title in settings
1.9.1 31-Aug-2022
  • Upgraded to Microsoft .Net Framework 4.8
1.9.0 18-Feb-2020
  • Moved component settings to Ultimate forms Design page
1.8.1 11-Jul-2019
  • Important: SharePoint 2010 is not supported starting this version of the product!
  • Fixed: missing resource
1.8.0 20-Jan-2019
  • UI changes and enhancements
  • Added: export / import of rules
  • Added: new Value picker
1.7.8 16-Feb-2018
  • Fixed: support of LOB column values as part of the rules
  • Fixed: remove edit prevention on a column, when its rule is deleted
1.7.7 23-Feb-2017
  • Added: some UI adjustments
  • Fixed: setting ID on edit event when the enumerator has a specified number of digits
Although this feature can be purchased and installed separately, we highly recommend always installing the complete UltimateForms suite. It will ensure you are not limited in any way when implementing your business solutions and achieve the best possible result.
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