SharePoint components - business processes without development, InfoPath, SharePoint Designer or workflows. SharePoint Services, SharePoint Foundation & SharePoint Server 2010-2016.

Ultimate Forms Smart ID Pro App

Create custom document/item IDs according to your own business rules, based on functions and column values and subject to conditions. Don't settle for what SharePoint can do, make SharePoint do what you need! Works on Office 365 only.
Smart ID Pro, a component of Ultimate Forms, helps you generate unique item IDs in the exact format you need.
  • Create ID patterns using characters, field values and functions
  • Prevent editing of the ID column
  • Apply patterns according to conditions
  • Assign multiple patterns to the same field, most suitable pattern is applied automatically
  • Turn any text column into ID
  • Works in both document libraries and lists
  • Localized into English, French, Spanish and German
Note: This version requires Microsoft Azure authetication and will not work with Windows authentication. For on-premises installation, use the non-app version.
List administrator can specify multiple rules to generate ID's in one or more column. Each time an items is created and/or updated, the ID is generated and applied to item. You can specify condtition, so that a rule can be applied only when a set of conditions are validated, such as column value or user identity condition. When more than one rule exists, the rule with the most valid condition is applied.
Generate custom IDs according to your own specifications and requirements
Feature Image Our Product SharePoint Native
Create multiple ID patterns   Included  
Use for simple workflows   Included  
Apply pattern according to condtions   Included  
Include characters, column values and functions   Included  
Apply ID to any column, including Title   Included  
Use in both document libraries and lists   Included  
Localized into English, French, Spanish and German   Included  
Some apps can be used both on Office 365 and on premises, but most will not work on premises. App support must be enabled on your on-premises farm. You can install app both from the Office Store and by downloading the .app file from our website, in some cases the latter option provides more functionality, but also requires your consent to a higher level of permissions.
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Version Release Date Changes
1.0.0.0 12-Sep-2014
  • Initial release
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Want to try before you buy? Just download the 30-day full-featured trial version! You can even turn it into a registered version by simply entering a license key.
License Type Price Buy Now
Site Monthly Subscription (1-1000 users) 5 US$
Site Collection Monthly Subscription (1-1000 users) 10 US$
Tenant Monthly Subscription (1-1000 users) 21 US$
On premises
  • Server License with Annual Support - entitles you to the right of installing the product on one front-end server, including the right to contact us on non-bug related issues within the period of one year, you may also upgrade to any future major/minor version.
  • Server License - entitles you to the right of installing the product on one front-end server. Front-end server is one responding to user requests (web server). This license is not time-limited, but you are not entitled to new major/minor versions, except for explicit bug fixes within the first 12 months.
  • Developer License - entitles you to the right of installing the product on one front-end server in non-production environment. Note that you must order at least one full server license to have the right to order a developer license.
  • Annual Support Renewal - extends the annual support for another year.
Office 365
  • Monthly Site Subscription - grants to up to 1000 users the right of using the product on a single SharePoint site, does not include technical support.
  • Monthly Site Collection Subscription - grants to up to 1000 users the right of using the product on any site of a single site collection, does not include technical support.
  • Monthly Tenant Subscription - grants to up to 1000 users the right of using the product on any site of a single tenant, including technical support.
  • Monthly Site Subscription for Small Business - grants to up to 100 users the right of using the product on a single SharePoint site, does not include technical support.
  • Monthly Site Collection Subscription for Small Business - grants to up to 100 users the right of using the product on any site of a single site collection, does not include technical support.
  • Monthly Tenant Subscription for Small Business - grants to up to 100 users the right of using the product on any site of a single tenant, does not include technical support.